Frequently Asked Questions


Why Tender?

Public bodies spend in the region of £100 billion pound each year on procured goods and services, and they are under an obligation to ensure that their dealings with suppliers are honest, fair and professional. They achieve this by having clearly defined procurement procedures to appoint the most suitable contractor. Any organistion that therefore wishes to secure public sector contracts has to engage in the formal tender process, and have the best and most innovative submission to win the work that is on offer.

 

What is a PQQ?

Answer: A Pre-Qualification Questionnaire is the initial questionnaire that suppliers have to complete if they want to competitively apply for works. It is therefore the first step in the tender process.

The sections of a PQQ typically include questions relating to:

These sections of the PQQ are scored and, under normally circumstances, a client will invite between three and nine contractors that score the highest marks, to formally tender for the works via an ITT (invitation to tender). A clear and concise PQQ is therefore essential.

PPQs are also used in various situations such as applying to join an approved/preferred supplier list or by various construction organsiations involved in capital works. In these cases, those that meet the criteria, via a PQQ, are often invited to tender for works in a series of ‘run off’ contracts.

 

What is an invitation to tender (ITT)?

Answer: An invitation to tender often follows a PQQ. This procedure sets out specific details of the work that is on offer and often includes details relating to:

The ITT will often contain questions relating to both quality and price. To be successful, organisations need to demonstrate that they can meet both. An accurate, competitive and concise ITT is therefore essential.

 

What are applications for external grant funding?

Answer: Private companies, charities and third sector bodies’ can often apply for grant funding (that does not have to be re-paid) to deliver specific projects, services or purchase equipment. This funding is often linked to meeting certain criteria, localities, outcomes or targets.

To assess this, many publicly funded bodies, such as the Local Enterprise Partnerships, Big Lottery or charitable trusts, have their own application and appraisal procedures for distributing their resources. However, only the best projects that can demonstrate that they clearly meet the criteria, receive the funds that on offer.

 

Question: What is tender/bid writing?

Answer: Tender and bid writing is the research and completion of PQQ’s, ITT or application forms for grant funding. It is a competitive process that therefore requires comprehensive, innovative and compelling answers to the questions to ensure that a submission stands out from the competition.

 

Question: What is bid management?

Answer: Bid management is the overall responsibility that covers the production of a tender response. This may involve working with a client to ensure that all relevant policies and procedures are in place, interviewing and working with the clients financial and technical experts, and ensuring that all relevant documents are submitted as part of the tender/application process.

 

Question: What is a bid review?

Answer: A bid review involves scrutinising a tender or application form for funding. It is designed to provide an objective reality check from a fresh and unbiased perspective. This can be useful for clients that have limited experience of bid writing and can significantly strengthen a submission to improve the chances of success.

 

Question what is a research proposal?

Answer: A research proposal is a pre-cursor to completing an evaluation of a project or service and can include:

A research proposal ensures impartiality and is an excellent and independent method to establish a framework to review a project or service.

 

Question what is an evaluation?

Answer: An evaluation is an independent assessment of a project or service. It can involve:

Evaluations are often required for pre-existing projects or services that require grant or continuation funding. They are also an excellent way of enabling organisations to demonstrate the difference that a project has made to the lives of beneficiaries or localities.

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Awards

We wanted to raise our profile regionally, nationally and within the demolition industry. Whilst we had previously applied for awards, we had been unsuccessful. We asked Jo if she would write a nomination for us. After interviewing our nominee and producing two award nominations, we were shortlisted for Apprentice of the Year Award in the East Midlands 2016 and we won the National Federation Demolition Contractors - Demolition Operative of the Year Award 2016, including a trophy and a £1,000 prize money for our nominee, Aaron Evans. We were absolutely delighted with the outcome and our increased profile. Now we have had a taste of success, we definitely want more and will be using Jo’s services again.

Stella Wright, Total Reclaims Demolition Ltd

BIDS

We wanted to improve the quality of life for our local residents and asked Jo if she could work with us, and our beneficiaries, to design a project that would make a real difference to the quality of life in our area. Jo’s knowledge enabled us to develop an evaluation of our existing services, consult our beneficiaries and develop a well thought out stage I application to the Big Lottery Reaching Communities programme that we titled ‘Our-Place’. We were immediately invited to submit a stage II application and we were successful in securing £428,271 over five years.

Mr P Ballard, Chairman, Revive Healthy Living

Business Communications

I was engaged in a lengthy legal battle with some former business partners and asked Jo for her opinion on my position. Jo audited my paperwork and identified the pros and cons of my position, produced a report for my Solicitor that was concise and saved me both time and money. She also attended numerous meetings with me in Portugal to present my case and develop a way forward. Her knowledge of corporate governance and ability to see things clearly was invaluable. I had never met nor knew of Jo before appointing her and did so by personal recommendation.

JCT28, Portugal.